EOFY party checklist
End Of Financial Year Party Checklist
End of Financial Years parties are the greatest way to toast to a year that was by truly recognise your staffs achievements. Not to mention, a great way to get the staff back together in a social setting.
So where do we start?
3-4 months out
Brainstorm your event
If you have been given the job of Event Planner for this year’s EOFY celebrations, then congrats! Let’s create a memorable party! If you have been given a budget to work with then ensure you have that in hand before you continue.
Now let’s brainstorm this event. Ask yourself, do you want a stand-up or sit-down event? Lunchtime or Dinner time? casual or formal? Theme?
Not sure what type of event you are looking for? See Sit-down vs Stand-up.
2-3 months out
Contact venues
We know that with events post-covid time is of the essence, so the sooner you get in touch with your desired venue, the greater chance your date will be available. Have a browse on google and find the offer that suits you, see our 2022 offer below and get in touch with our team today!
2 months out
Send out invitations
Once you have locked in that date and paid your deposit, it’s time to get people there!
As a work event, the easiest way to invite everyone would be digitally via email, it ensures the invite doesn’t get lost and is easy to set reminders for RSVP.
1-2 months out
Organise décor
It’s a celebration, so it is important to make it look and feel like one. Small details such as balloons or flowers on your table could go a long way. Further, you could brand this event by adding your company logo and colours to your invites, menus, event sign & more. Picking out suppliers post-covid is almost as hard as finding an available venue, so don’t leave this detail on the back burner for too long.
3 weeks out
Make a run sheet
Before we kick off the party, the real celebration must be addressed with some formalities. Ensure you have some ‘short but sweet’ formalities from Management to recognise the years achievements and make a toast.
Other than the timing of this speech, you may like to work with your venue to organise set times for food and beverage service. Or if you have some sort of entertainment, make sure you pencil them in. This will give a clear overview of the event and ensure it flows smoothly.
1-2 weeks out
Collect RSVPs and finalise last details
The event is coming close, make sure communication is open between all your suppliers/venue and consider the following things
- Does your venue have final numbers
- Dietaries
- Follow up those last-minute RSVPs
- Make final payments
- Organise delivery/pick up times for decor
- Reread run sheet and send to management
Celebrate!
YAY, you’ve made it! Now go on and enjoy yourself 😊
